Recruitment Privacy Notice for Huawei Research Centers in Germany and Austria
Dear Candidates,
This Privacy Notice gives you information about the Personal Data we collect about you in relation to your application for employment with Huawei and how and why we use that Personal Data in the course of our recruitment processes. "Personal Data" refers to any information that can be used to identify an individual, either on its own or when combined with other pieces of information.
Personal Data you provide in the application form, including those contained within the resume/CV you upload, or that is otherwise collected as part of recruitment, will be processed by a relevant Huawei entity responsible for the vacancy you apply for. Please refer to the list here-below for all legal details of the relevant entity (data controller) conducting the recruitment based on the country location of the vacancy/position that you apply for:
Germany - Huawei Technologies Duesseldorf GmbH, Hansaallee 205, 40549 Düsseldorf, Germany
Austria - Huawei Technologies Austria GmbH, Wagramer Strasse 19, IZD Tower 1220 Vienna, Austria.
Huawei Technologies Duesseldorf GmbH and Huawei Technologies Austria GmbH (hereinafter “Huawei”, “we”, “us” and “our”) understand how important your privacy is to you and are fully committed to protecting your Personal Data worldwide in accordance with all applicable data protection laws and regulations.
The provision of the Personal Data is necessary in order to process your job application. If you do not provide your Personal Data, it will be impossible to process your application.
Please read carefully and fully understand the Huawei Recruitment Privacy Notice (the "Notice") before providing your Personal Data to us.
Capitalized terms used in this Notice without definition shall have the same meanings assigned to them by the EU General Data Protection Regulation (“GDPR”).
By applying for a vacancy or submitting your job application, you acknowledge that you have read and understood the following terms and conditions. The Notice explains:
1. Identity and contact details of the Controllers and the Data Protection Officer
2. Personal Data we collect
3. Purposes we process your Personal Data for
4. The legal basis we rely on to process your Personal Data
5. How we use cookies and similar technologies
6. How your Personal Data is being shared
7. How you can exercise your data subject rights
8. How we protect your Personal Data
9. How long we retain your Personal Data for
10. Where your Personal Data is stored
11. How your Personal Data is transferred internationally
- The identity and contact details of the Controllers and the Data Protection Officer (DPO)
Huawei Technologies Duesseldorf GmbH
(“Huawei”)
Address: Hansaallee 205, 40549 Düsseldorf, Germany
Tel.: +49 211 882548000
Contact details of the DPO:
Address: Hansaallee 205, 40549 Düsseldorf, Germany
E-mail: dpo@huawei.com.
Contact: https://www.huawei.com/de/personal-data-request
Huawei Technologies Austria GmbH (“Huawei”)
Address: Wagramer Strasse 19, IZD Tower, 1220 Vienna, Austria
Tel.: +43-1-21180-881
Contact details of the DPO:
Address: Hansaallee 205, 40549 Düsseldorf, Germany
E-mail: dpo@huawei.com.
Contact: https://www.huawei.com/eu/personal-data-request
2. Personal Data we collect
In connection with your application, we may process your Personal Data including but not limited to your name, phone number, email address, work experience and skills, information about disabilities (if and to the extent that it is relevant for the advertised vacancy), your bank account information required for reimbursement of travel expenses for job interviews. The types of Personal Data we collect include:
2.1 Data you provide to us:
To participate in the recruitment process, you might need to create a Huawei account or profile. When you do so, we will ask you for account information, such as your email address and telephone number. The data you give us directly include all data provided in your resume and other Personal Data that we collect for the purpose of recruitment. This data can include your name, gender, address, postal code, contact information, date of birth, internal identity number, work experience, skills, qualifications, certificates, academic degree, professional titles, and other information you provide us during interviews that is required for a specific vacancy.
2.2 Data from third parties:
We may obtain data about you from publicly and commercially available sources as permitted by law. We may also collect Personal Data about you through professional social networks such as LinkedIn or Xing. Candidate’s Personal Data may also be obtained from recruitment agencies or headhunting firms or from other Huawei employees or workers who recommend people they know for employment with Huawei.
Social Authentication - Apply with LinkedIn feature
Please note that the recruitment platform allows you to use Social Authentication feature labelled as “Apply with LinkedIn”. This is a form of single sign-on which uses existing information from a social networking service such as LinkedIn with the sole purpose of pre-filling contact information section when you make an application to Huawei. The feature is designed to simplify the procedure for the User and is based on basic information from your social media account such as profile picture, name and surname, email address and mobile phone. In case you use Social Authentication feature, you will be forwarded to the LinkedIn website where you will be asked for explicit authorization to share this limited contact information with Huawei or Teamtailor (the provider of the recruitment platform acting as a data processor on behalf of Huawei). Huawei does not receive any other data from LinkedIn. All data disclosed by LinkedIn on your request is executed via so-called authentication token which is encrypted and Huawei does not receive access to your account nor obtain other information than those mentioned above.
Usage of this function is fully optional. You may use this function if you do not wish to input the contact information yourself. If you decide to use Social Authentication function, please make sure that the contact information pre-filled based on your social media profile is accurate and up-to-date prior sending your application to Huawei. If you use Social Authentication but decide to turn it off prior submitting your application, please close the webpage where you make your application and restart the process – the settings will reset.
3. Purposes we process your Personal Data for
We collect and use your Personal Data for the purpose of recruitment, including:
- Identifying and contacting potential candidates;
- Evaluating candidates for potential employment by assessing the competency and suitability of candidates applying for employment with Huawei;
- Keeping records related to recruitment;
- Making hiring decisions on whether or not to offer employment to any particular candidate;
- Deciding the terms and conditions of any job offer;
- Reimbursing candidates for travel expenses for job interviews;
- Having evidence in case a legal claim is pursued by any candidate;
- Complying with legal or regulatory requirements;
- Maintaining a talent pool in order to contact potential candidates that have given their separate consent to do so with regard to future job openings even if an actual application was unsuccessful.
4. The legal basis we rely on to process your Personal Data
4.1 We process the Personal Data of candidates for the purpose of the employment relationship, in particular for the decision on the establishment of the employment relationship (Art. 6 para. 1 lit. b GDPR). It is also in Huawei's legitimate interests (Art. 6 para. 1 lit. f GDPR) to process the Personal Data in order to ensure that the best suited candidate with the required skills, qualifications and experience is offered employment and to fulfill precontractual obligations.
4.2 Insofar as we process Special Categories of Personal Data which you provide to us (such as information about disabilities), section 26 (3) Federal Data Protection Act and/or Art. 9 para. 2 lit. b, Art. 6 para. 1 lit. b GDPR serve as legal basis for such processing by Huawei.
4.3 Where we process Personal Data for the purpose of complying with legal or tax requirements (such as in connection with reimbursement of travel expenses), this is based on Art. 6 para. 1 lit. c GDPR.
4.4 The processing of Personal Data is further based on our legitimate interest according to Art. 6 para. 1 lit. f. GDPR, which is the establishment, exercise or defense of legal claims.
4.5 The processing for statistical purposes is based on Art. 6 para. 1 lit. f GDPR in conjunction with Art. 89 GDPR in connection with the specific safeguards and derogations in accordance with the GDPR.
4.6 Processing candidates’ Personal Data in Huawei's Talent Pool with regard to future job openings even if an actual application was unsuccessful will be based on the candidate's separate consent (Art. 6 para. 1 lit. a GDPR).
5. How we use cookies and similar technologies
5.1 Cookies
If you apply through our website, we may at times place a small piece of data known as a cookie on your computer or mobile device to ensure our website works correctly. Such processing shall be based on our legitimate interest to provide you with a functioning website (Art. 6 para. 1 lit. f GDPR). A cookie is a text file stored by a web server on a computer or mobile device. The content of a cookie can be retrieved or read only by the server that creates the cookie. The text in a cookie often consists of identifiers, site names, and some numbers and characters. Cookies are unique to the browsers or mobile applications you use, and enable websites to store data such as your preferences or items in your shopping cart. Like many other websites or Internet service providers, Huawei uses cookies to improve user experience. Session cookies are deleted after each visit, while persistent cookies remain in place across multiple visits. Cookies allow websites to remember your settings such as language, font size on your computer or mobile device, or other browser preferences. This means that a user does not need to reset preferences for every visit. On the contrary, if cookies are not used, websites will treat you as a new visitor every time you load a web page. For example, if you are redirected to another web page from a website you are already logged in to and then return to the original website, it will not recognize you and you must log in again. Huawei will not use cookies for any purposes not stated in this Notice. You can manage or delete cookies based on your own preferences. For details, visit AboutCookies.org. You can clear all the cookies stored on your computer, and most web browsers provide the option of blocking cookies. However, by doing so, you have to change the user settings every time you visit our website. Find out how to manage cookie settings for your browser here:
Internet Explorer
Google Chrome
Mozilla Firefox
Safari
Opera
5.2 Web Beacons and Pixel Tags
In addition to cookies, we may also use other similar technologies on our websites such as web beacons and pixel tags. For example, when you receive an email from Huawei, it may contain a click-through URL that links to a Huawei web page. If you click the link, Huawei will track your visit to help us learn about your preferences for products and services and improve our customer service. A web beacon is a transparent graphic image embedded in a website or in an email. We use pixel tags in emails to find out whether an email has been opened. You can unsubscribe from the Huawei mailing list at any time if you do not want to be tracked in this manner.
5.3 Do not track
Many web browsers have a Do Not Track feature, which issues Do Not Track requests to websites. Currently, the main Internet standards organization has no policy to govern how websites should respond to such requests. However, all Huawei websites do respect the Do Not Track option if it is enabled in your browser.
6. How your Personal Data is being shared
6.1 Your personal data will be processed on our behalf by, among others, Teamtailor AB, a company incorporated under the laws of Sweden, with its registered address at Östgötagatan 16, 116 21 Stockholm, which is the provider of the recruitment platform.
Your personal data may only be processed for specified, explicit, and legitimate purposes. Our subsidiaries or partners are not authorized to use shared personal data for any other purpose. The processing of personal data in relation to our suppliers is always commissioned by us and the parties will act only on our behalf as data processors. Such processing is always protected with contractual arrangements to ensure that your personal data is processed in accordance with the laws and good data processing practices.
Huawei and its data processors shall establish technological, physical, administrative and procedural safeguards all in line with the industry accepted standards in order to ensure the confidentiality, integrity and accessibility of the personal data processed; prevent the unauthorized use of or unauthorized access to the personal data or prevent a personal data breach.
6.2 Huawei is a world-wide group of companies, which operates not necessarily along the borders of legal entities and countries, but according to functions which may exist across various group companies and countries. For administrative, personnel and management purposes your Personal Data may be shared with our ultimate parent company, Huawei Technologies Co., Ltd. Administrative Building, Bantian, Longgang District, Shenzhen, 518129, P.R. China. In such case, Huawei will ensure the adequate level of protection of your Personal Data with appropriate safeguards by using standard contractual model clauses issued by the European Commission in accordance with Article 46(2) GDPR. Further information about the appropriate safeguards may be obtained from Huawei’s Data Protection Office, whose contact details are indicated in section 1. Please also refer to section 11 for more information on international data transfer. Your Personal Data may be further shared with the selected suppliers, such as temporary employment agencies for your contract as well as with professional advisors such as tax consultants.
6.3 Human Recourses, Recruitment team members and managers/other employees within Huawei who are involved in the recruitment and selection process and general HR management of the successful candidate may have access to your data provided.
Furthermore, recruitment agencies and headhunter firms receive feedback from Huawei in relation to the assessment of the candidates they have recommended and the terms and conditions of employment to be offered to any candidate they have recommended. In this case, the processing is based on the purpose of determining whether to conclude an employment contract with you (Art. 6 para.1 lit. b GDPR).
7. How you can exercise your data subject rights
You should ensure that all Personal Data you submit is accurate and complete. If you are unable to provide accurate and complete information for any reason or are unwilling to submit the Personal Data required for a specific position, our recruitment department may be unable to deem you fit for a specific job.
In accordance with applicable laws and policies, and regardless of the above tools and mechanism for managing your Personal Data, you have the following rights:
Right of access (Art. 15 GDPR)
You can request a confirmation as to whether or not Personal Data about you is processed and you can, where applicable, receive a copy of Personal Data we process about you.
Right of portability (Art. 20 GDPR)
You can receive certain data that you have provided to us in a machine-readable format under certain requirements.
Right of erasure ('right to be forgotten') (Art. 17 GDPR)
You can have your data erased under certain conditions.
Right of rectification (Art. 16 GDPR)
You can have your inaccurate data corrected and incomplete data completed.
Withdraw consent (Art. 7 para. 3 GDPR)
You can withdraw a consent to the processing of Personal Data you have given us.
Right to object (Art. 21 GDPR)
You can object to processing of your data to certain purposes such as direct marketing.
Right to restrict processing (Art. 18 GDPR)
You can require us to restrict processing of your Personal Data under certain conditions.
Right to lodge a complaint (Art. 77 GDPR)
If you think that the way we process your Personal Data does not comply with applicable data protection laws, you may file a complaint with the competent supervisory authority. You can obtain the information for contacting EU data protection authorities at http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm .
Automated decision-making including profiling
We do not carry out automated decision-making including profiling in accordance with Art. 22 GDPR in connection with the Personal Data concerning you. You can require us to restrict processing of your Personal Data under certain conditions.
Before we accede to such a request, we may need to verify your identity. To ensure security, we offer you to submit a written request. You also have the right to delete or amend any personal information about you that we hold. We always ensure we will promptly respond to such requests. Please reach out to the DPO for assistance, whose contact details are indicated in section 1.
We may decline to process or limit certain requests under certain circumstances, e. g. if they are manifestly unfounded or excessive or if they adversely affect the rights and freedoms of others.
8. How we protect your Personal Data
We aim to take all reasonable organizational and technical measures to protect your Personal Data from unauthorized access, disclosure, use, modification, damage or loss. We will continue improving these measures to protect the security of your Personal Data. For example, we use encryptions to ensure data confidentiality; we use trusted protection mechanisms to protect data from malicious attacks; we deploy access control mechanisms to ensure only authorized personnel can access Personal Data; and we raise awareness among employees about the importance of protecting Personal Data through security and privacy protection training sessions.
9. How long we retain your Personal Data for
Unless otherwise required or permitted by laws and regulations, we endeavor not to retain your Personal Data for longer than it takes to complete the recruitment process. If you are hired, your Personal Data will be stored in our internal systems as necessary throughout the performance of your employment relationship, and you will be informed in a separate privacy notice about the specifics on how we process Personal Data of our employees. If you are not hired, your Personal Data will be retained for 6 months after the end of the recruitment process.
At the end of an unsuccessful application process Huawei may reach out to candidates to obtain their consent to remain in our Global Huawei Talent Pool. If you gave your consent to add you to our Talent Pool, your Personal Data will be retained for 6 months upon your addition to the Talent Pool. If the consent is not actively given, the Personal Data will no longer be retained, unless otherwise required or permitted by laws and regulations.
We may further retain your Personal Data for the duration of the statutory limitation period, insofar as this is necessary for the defense against possible legal claims.
10. Where your Personal Data is stored
Your Personal Data is stored on the servers of our recruitment service provider Teamtailor located in the European Economic Area.
11. How your Personal Data is transferred internationally
As described above under section 6 we may disclose your Personal Data to other recipients and these recipients not only process your Personal Data inside the European Economic Area ("EEA") but also outside the EEA. These recipients outside the EEA may have different or no data protection laws. If your Personal Data are processed by us or the aforementioned outside the EEA (so-called third countries), we have taken suitable measures to ensure that in the event that your Personal Data is transmitted to third countries and processed by the respective recipient an appropriate level of data protection is guaranteed, in particular by adopting the standard data protection clauses adopted by the European Commission. Further information about the appropriate safeguards may be obtained from Huawei Data Protection Officer (DPO). To contact our Huawei Data Protection Officer (DPO), please refer to the contact details in section1.